MSU students, employees, and affiliates receive borrowing privileges. Montana residents may also apply for borrowing privileges. Anyone is welcome to use library materials in the building. Checkout policies are listed below.

 

All library materials must be properly checked out before they are taken from the building. A current MSU ID is required to borrow technologies. The borrower is responsible for the materials until they are returned. The borrower bears sole responsibility for returning materials on time.

MSU Library observes the strictures on "Nondisclosure of Library Records" as stated in the Montana Code Title 22-1-1103. The library will not reveal the names of people who have checked out library materials.

If you have any questions or concerns, please contact the Borrow Desk.


Undergraduate and Graduate Students

A valid MSU CAT CARD must be presented to check out library materials. MSU CAT CARD's or replacements are available at the CAT CARD Office, 134 Strand Union (SUB). Library user records are automatically updated daily. Visiting students/scholars must present a signed letter of request from the department head, who will act as the visitor's sponsor.

Items circulate for the following periods:

Item Type
Length of Checkout
Renewals Permitted
Books
Due the last day of classes each semester
0
CDs/Cassettes
3 weeks
1
DVD's/Videos
3 weeks
1
Periodicals
3 weeks 1

All items are subject to recall after 3 weeks from the date of checkout, if requested by another patron.

If you have any questions or concerns, please contact the Borrow Desk.

 

Faculty and Staff

A valid MSU CAT Card must be presented to check out library materials. MSU CAT Card's or replacements are available at the CAT CARD Office, 134 Strand Union (SUB). Library user records are automatically updated daily. New permanent, adjunct, or affiliate faculty/staff are advised to contact their department to begin the process of obtaining a Banner record.

Items circulate for the following periods:

Item Type
Length of Checkout
Renewals Permitted
Books
1 Year
1
CD's/Cassettes
3 weeks
1
DVD's/Videos
3 weeks
1
Periodicals
3 weeks
1

 

All items are subject to recall after 3 weeks, if requested by another patron.

If you have any questions or concerns, please contact the Borrow Desk.

 

Proxy Borrowers for Faculty

Faculty may designate an individual, often a research assistant or a graduate student, as a proxy borrower. This designation allows the proxy borrower to act on behalf of the faculty member to perform general circulation transactions such as checking out items, paying fines and fees, or picking up Interlibrary Loan materials. All transactions will be under the faculty member's name, and the faculty member is responsible for the material, including any fines and fees. All overdue fines and fees notifications will be sent to the faculty member via e-mail.

In order to be designated as a proxy borrower, the individual must have his/her own access & borrowing privileges for the library. To request the proxy privilege, the faculty member must submit a signed letter on department letterhead to the library, either in person or as an e-mail attachment (krisjohnson@montana.edu). The privilege will extend to the last day of the semester unless the faculty member specifies an earlier date on which this privilege is to expire in the signed letter.

Upon approval by the department head, a staff supervisor will set-up the proxy privilege and will notify the faculty member and the proxy borrower via e-mail when this has been done. 

Exceptions to the general guidelines for proxy borrowers outlined on this page can be made upon request to the LRS department head. 

 

Resident (Community Borrowers)

All community members are welcome to use the library, as well as to receive a Montana Resident Courtesy Borrower Card in order to check out materials.

Requirements for Eligibility:

  1. Must be 16 years of age or older.
  2. Must provide photo identification.
  3. Must provide proof of Montana residency.
  4. Must provide a working e-mail address. (All circulation notifications are sent via e-mail.)
  5. Must provide a phone number.

Circulation Policies:

  • The Montana Resident Courtesy Borrower Card must be presented when checking out materials.
  • Montana Resident Courtesy Borrowers are limited to checking out a total of 10 items.
  • All items are subject to recall after 3 weeks, if requested by another patron.
  • Montana Resident Courtesy Borrowers may check out headphones, but are not eligible to checkout any other technical items (laptops, calculators, etc.) 

Items circulate for the following periods:

Item Type
Length of Checkout
Renewals Permitted
Books
3 weeks
1
CD's/Cassettes
3 weeks
1
DVD's/Videos
3 weeks
1
Periodicals
3 weeks 1

 

 If you have any questions or concerns, please contact the Borrow Desk at 406-994-3139.

 Returning Materials

Items must be returned or renewed on or before their due date or you will be billed for overdue charges. The borrower bears sole responsibility for returning materials on time.

Items can be returned to either the MSU Library, which has a materials drop located inside the entrance at the Borrow desk. The Library has an overnight materials drop located to the right of the entrance doors that can be used when the library is closed.

If you wish to return your materials via mail, send them to:

ATTN: Borrow Desk
MSU Library
P.O. Box 173320
Bozeman, MT 59717-3320

If you have any questions or concerns, please contact the Borrow Desk.


Renewing Materials

Items must be returned or renewed on or before their due date or you will be billed for overdue charges. The borrower bears sole responsibility for returning or renewing materials on time.

Items may be renewed in person, by phone, or online (see Renew My Materials).

MSU students and Montana Resident Courtesy Borrowers are allowed 2 renewals on books and government documents in the general collection, as well as on AV materials, Videos/DVDs, and periodicals. MSU faculty and staff are allowed 1 renewal on books. All items are subject to recall after 3 weeks, if requested by another patron.

If you have any questions or concerns, please contact the Borrow Desk.


Overdue Fines

Items must be returned (or renewed) on or before their due date or you will be billed for overdue charges.

  • The fine rate for most overdue materials is $0.50 day/item.
  • Periodical and video/DVD fines are $2.00 per day/item.
  • Fines for overdue reserve materials are $2.00 day/item.
  • Fines for most technologies for checkout are $2.00 per day/item; complete information available on our technologies for checkout page 
  • Fines for laptops, iPads, and GoPro cameras are $10.00 per day/item. 
  • For Fines related to Interlibrary materials, please see our Interlibrary Loan (ILL) policies.

For accidental damage, mutilation, or loss of library materials, the patron will be billed for the cost of repair or replacement plus a $25.00 processing fee. Items that have been overdue for 30 days will also be billed for replacement.

MSU students and faculty/staff with bills of $50.00 or more ($25.00 for Montana Resident Courtesy Borrowers) will have all borrowing privileges suspended until the bills are paid.

Unpaid undergraduate and graduate student bills are sent to the MSU Student Accounts Office once a month for collection. Unpaid Montana Resident Courtesy Borrower bills may be turned over to a collection agency. Patrons may also become liable for collection fees.

A courtesy email notice is sent prior to the due date for all renewable items to remind patrons to renew or return their materials. Overdue notices are sent the first Thursday following the due date. Bill notices are sent the Tuesday following the date the user record is billed.

The Library assumes no responsibility for incorrect address or contact information see Change of Address for more information. The borrower bears sole responsibility for returning materials on time. Non-receipt of courtesy notices is not a mitigating factor with regards to overdue charges.

If you have any questions or concerns, please contact the Borrow Desk.


Holds and Retrievals

Holds

Hold requests can be made in person, by phone, or online by clicking on the "Place Hold" link in the items record in CatSearch after logging in.

Library staff will recall the item from the person to whom it is checked out. All items are subject to recall after 3 weeks from the date of checkout.

Patrons are notified via email when the requested item is available for pick up. Items are held for 10 days at The Borrow Desk before being re-shelved.

Retrievals

Patrons may request library staff to retrieve an item that is available on the shelf, and not currently checked out. Please be prepared to provide both the item's title and library call number when making requests.

Retrievals are performed once a day Monday-Friday. Requests received in the morning will generally be filled by the afternoon on the same day. Requests received in the afternoon will generally be filled by the following day.

Patrons are notified via email when the requested item is available for pick up. Items are held for 10 days at the Borrow Desk before being re-shelved. Combined hold requests can total 10 per day.

We cannot retrieve items from the following collections:

  • Reference
  • Special Collections
  • Course Reserves
  • Newspapers

If you have any questions, please contact the Borrow Desk.


Schedule a Film for Classroom Use

The Library houses a collection of films and videos on a wide variety of topics. Faculty may reserve these for in-class use on a specified date. To ensure that the film is available when needed, please plan ahead and contact us at least two weeks in advance.

Use CatSearch to search for physical films you might use with the advanced option for audiovisual search. Send the name(s) of the film(s) and the class dates each film is needed to librarycirc@montana.edu. See also more information including a list of databases with streaming video content for use in teaching.

 

Group Study Rooms

Renne Library has 11 rooms set aside for group study. All rooms are equipped with a PC and large screen monitor. Dry-erase boards are also provided. Group study rooms may be reserved by groups of 2 or more.

To reserve a study room

  • Click "Find" on the homepage of the Library's website
  • Click "Schedule a Group Room"
  • Login with your NetID credentials
  • Enter a brief description (name or class) and click on submit.
  • At the time of your reservation, proceed to the room. If the room is occupied, inform the group that you have a reservation at that time.

Study room policies

  • Rooms may be reserved by groups of 2 or more for 2 hours each day.
  • Reservations can be made up to 8 days in advance.
  • Students, faculty, staff and the community may reserve the rooms on the 1st floor (1A-1F). Members of the public will need to go to the Borrow Desk or Research Center to have a reservation made for them.
  • 3rd floor group study rooms (rooms 327-332) are reserved for student use only.
  • When not reserved, Group Study Rooms are open on a first come, first served basis.
  • Group Study Room users without a reservation must vacate the room when requested by a group with a valid reservation.
  • Conversation should be held to a reasonable level, as rooms are not soundproof.
  • Rooms must be left in a clean and orderly condition.
  • The Library is not responsible for personal property left in rooms. Any personal items found will be placed in the library's lost and found.
  • Report any damage immediately to the Borrow Desk. If any damage is discovered after your use, you may be held responsible.

If you have any questions or concerns, please contact the Borrow Desk.


Change of Address

All MSU student and employee address changes should be made through your MSU Banner account (see My Info). Library user records are automatically updated daily.

Montana Resident Courtesy Borrowers should contact MSU Library in person, by phone, or by email.

If you have any questions or concerns, please contact the Borrow Desk.